You’re at that stage of wedding planning… choosing a room full of presents for just the two of you! Yup it’s pretty much our favourite bit – who doesn’t love presents?! You’ve spent months choosing what your lovely guests are going to eat, drink and dance to and now it’s time for them to say thank you. For some couples the gift list can be a breeze, especially if they know where they want to register and exactly what they want. Understandably, other couples take a little longer to decide – what if you want everything?! So let’s help you pull together the ultimate gift list.
Traditionally, wedding gifts made up a couple’s first home, so anything from comfy pillows to frying pans, to vacuum cleaners. Now, as lots of couples live together before they tie the knot, you may just be topping up things you have AND choosing things you love but definitely don’t need – why not?! As well as considering your needs, you should think about your style as a couple; if you are not into fancy dinner parties, but love camping, then choose an epic tent, not the punch bowl you will never use! Remember, as your guests browse your gift list, their reaction should be “wow, this is so them!”.
2. What are your options?
Gift list
The beauty of a gift list is that it can be set up in a number of stores and you can choose plenty of different pressies – yay! Stores like John Lewis and online gift lists like The Wedding Shop are absolutely perfect, as they stock a variety of brands and lots of goodies, like household items, clothes and anything else you can think of! Tip: always choose twice as many gifts as wedding invitations that you send! This will give your guests plenty of choice and make sure you do this for price options too. In our experience cheaper gifts will range from £20-40, £40-100 is fairly standard, £100-200 is more on the expensive side and £200+ are the luxury items.
Honeyfund
This option is perfect for a couple who have all the home comforts they need and would prefer going on an amazing and unforgettable honeymoon. There are two ways in which you can do this: one is to collect cash and spend it on your honeymoon of choice. Or you can personalise the experience for your guests – give them the option of contributing to a candlelit dinner, first class travel, or VIP accommodation, all of which will make their cash donations more special, both to them and to you.
Charity Donation
If you are a philanthropist couple, charity donations are another great alternative, especially if you have a cause that is close to your heart. Whether your guests donate to a specific project, or to the charity as a whole, you can let them know what their donations have achieved in your Thank You notes, which will make them feel pretty good about themselves – good deed for the day and wedding present sorted!
By Jamie Bott Wedding Photography
Cash
This option can be a bit tricky for a lot of couples, especially as they don’t necessarily know how to ask for cash. But don’t worry, cash gifts are perfectly acceptable and even traditional in a lot of cultures. Just make sure to spread the word to your family and bridal party, who will in turn notify the guests.
Personalised gifts
If you aren’t keen on any of the above options and really don’t want to ask for cash, you can ask your family and friends to get you personalised gifts, which can become awesome family heirlooms in years to come! One of our favourite ideas is a beautifully drawn map, where you can pin the destinations you’ve been to, destinations you want to go to and display it all in your living room, as a gorgeous piece of art. If collecting art and creating your own travel diary isn’t your bag, you can always go for collecting wine and filling up your wine cellar, with a special bottle set aside for your first anniversary and the christening of your firstborn.
3. Etiquette
We hear a lot of couples say that they have decided on their registry/charity/fund, but they don’t know how to let their guests know, especially as etiquette says that you shouldn’t put gift information on your invitations. You don’t need to worry, as there are plenty of ways around this. The first and most traditional is to ask your parents and Maid of Honour/Best Man to gently spread the word amongst your guests about your decision regarding gifts. The second, is to include it on your information sheet or on a subtle card (John Lewis provide these) with the gift list information on, so that you can slip one into your invitation envelope. Another option is to direct your guests to your wedding website and let them know the gift options there. Problem solved!
The decorations you have at your wedding bring your venue and theme together and tie in the personalities of you and your spouse-to-be. The beautiful thing about wedding decor is that it can be as grand or as subtle as you like. You can choose anything from huge lettering that spells out your new shared surname, or something small like fairy lights around doorframes or découpage table numbers.
But, if you don’t have this much budget to dedicate towards decor, that’s ok – it doesn’t mean you’ll have to settle for the bare minimum, or worse , no decorations at all. There are plenty of ways you can cut costs while still having a fabulously decorated wedding venue. In this post, we’re going to explore the many ways you can save money on wedding decor so you stay on-budget.
No, you don’t need to spend a lot on wedding decor, especially if having an extravagantly-decorated wedding isn’t a priority for you and you’re on a budget. The average amount spent by couples in the UK may be almost £1,500, but that doesn’t mean you have to spend that much. Every wedding is different, from the venue to the theme, so you might not need or want to spend much on decor.
As we’ve already highlighted, you don’t need to spend a lot to have a beautifully- decorated wedding venue if you can’t or don’t want to. Below are 10 tips and tricks for how to save money on wedding decor and still wow your guests.
When choosing your wedding venue, you should consider the style and theme you want to go for and how easy it’ll be to make sure they align. If you want a modern theme but hire a rustic venue, you’ll likely have to spend a lot on decor to make that happen. Choosing a venue that’s already in line with the look you want to go for will help cut costs when it comes to decor.
2. Choose a venue that doesn’t need additional decor
Some venues already ooze class and beauty, which means yours might not need additional decor at all – it might already have stunning floral displays. It might also have the perfect lighting or decor and be practically wedding-ready as it is. Choosing a venue that has plenty of natural beauty is one way to achieve this, such as a park, garden, beach or historical house.
Alternatively, search Bridebook’s comprehensive wedding venue directory for ‘blank space’ venues. They’re literally a blank canvas for you to work with, which means you won’t need to spend any extra money hiding features you don’t like, or battling against a pre-existing style. You’ll instead have all the freedom to bring in your own elements and design, and create a wedding that’s truly unique and personal to you and your partner.
Keeping your wedding decor minimalistic is a great way to have a simple yet modern style, and will also keep costs down. Keep your tables simple and elegant by leaving them free of clutter, and double up by using your wedding favours as decorations. A lovely jar of homemade jam or specially-wrapped cookies with a simple label can also be an affordable and small – yet eye-catching – name card.
Creative use of wedding colours is also a simple way to keep costs down but still make decor pop. Whether it’s flowers or ribbons, a brighter colour will always grab your guests’ attention, so you won’t need to spend a lot on decorations. A bright colour against a muted background will create a very bold look.
As part of our ultimate wedding budget breakdown, flowers and decorations aren’t included in the same category, which means you’ll have to budget separately for each. But, the good news is, there are ways you can make the most of your wedding flowers so that they have double the use.
Why not use the bridal bouquets as decorations? As soon as everyone sits down at the breakfast and all the photos are taken, the bouquets get forgotten, so strategically place them as table centrepieces. You may even want to let your florist know your plans beforehand – that way they can work with you to create bouquets that you can later reuse. Most of your guests will be none the wiser!
Your guests will spend a few hours sitting at their table as they enjoy some drinks, food and the speeches. That means they’ll spend a good portion of their day facing the centre of their table. So, you could focus your decorating efforts on picking the perfect centrepieces to make a lasting impression.
While flowers are a popular choice of centrepiece, you could also consider glowing lanterns, unique terrariums or towering candelabras.
Just because your wedding venue is big enough for 80 guests doesn’t mean you should feel pressured to fill every single inch of space. It can be easy to get carried away, but try to look at your venue from the perspective of a guest – they won’t be expecting a multi-sensory theme park-level experience, after all.
Think about the important spaces and where guests will spend most of their time. Less is often more, so don’t feel the need to cram in as many decorations as you can.
If you start early enough, you’ll be able to save hundreds by designing your own personalised wedding decorations. You could ask around to see if any family or friends have some old craft supplies hanging around, which means you’ll save even more money. With some ribbon and a few pieces of fabric, you’ll be able to create one-of-a-kind bunting. Or with some coloured paper and glue, you can turn cardboard numbers into bright and cheery découpage table numbers.
Paper decorations are particularly cost-effective, not to mention versatile. Think homemade paper chains, origami cranes, streamers, confetti, bunting, tablecloths. Consider making some of your flowers from paper too, perhaps with pages from your favourite books or music scores from your wedding playlist.
Instead of buying or renting chair covers, which can be expensive, and become messy once everyone has sat on them, use wide ribbons instead. Wrap these in a big bow on the back of each chair and voila. This will be much cheaper and add an elegant touch at the same time.
DIY decorations aren’t just an affordable option, but also a very popular one. According to our 2024 UK Wedding Report, 63% of couples married in 2023 opted for DIY decorations, so you won’t be alone if you go down the DIY route! You can’t necessarily expect to get the same quality of design and attention to detail as professionally-sourced decor (after all, you get what you pay for!), but if you’re on a budget and keeping costs down is your top priority, it can be a great choice.
Bespoke decorations are naturally among the most expensive, as they have to be carefully designed and crafted by a professional, which can take time, and also require specialist luxury materials and equipment. So, if you want to save money, and are happy to forgo the personalisation, why not choose an existing design that fits in with the venue and your colour scheme? Off-the-shelf decor won’t be as personal to you, but it’s much cheaper. As a bonus, you could also sell it after the wedding and make some of your money back.
Buy your decor second-hand. Lots of new husbands and wives will be selling their decor on auctioning and repurposing sites for lower prices: take advantage of this. Similarly, utilise second-hand fairs and junk sales – as they say, one couple’s rubbish is another couple’s treasure. These are especially good if you’re going for a slightly eclectic look where you don’t need 10 matching items, but just enough items under an umbrella theme.
You could even take it one further and repurpose items you would ordinarily throw out. For example, instead of throwing out empty jars, why not soak them in water to remove the label, then fill them with cheap, battery-powered fairy lights? It’ll cost you very little but look beautiful as the evening sets in.
Try renting instead of buying whatever wedding decorations you need to save as much money as possible (and also reduce waste). Lots of styling and prop suppliers are able to sort everything out for you with a professional vision. There’s also every chance your wedding venue may also have some available.
Alternatively, you could ask friends and family to dig out their old decorations or have a look at what they have buried at the back of their garage or deep within the loft. There may just be something hidden away that you’ll be able to make great use of as a unique piece of decor.
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Everyone knows that there are four must-haves for your wedding: something old, something new, something borrowed and something blue. Traditionally, these have been carried by the bride (along with a silver sixpence in her shoe!) but we love seeing anybody take up this tradition. The something old represents the past, while the something new symbolises the couple’s bright future together. The something borrowed should be from a happily married friend or relative, in the hope that their good fortune will rub off on this couple! Finally, the something blue is connected to ideas of fidelity and love.
This tradition originated in Ancient Rome, where brides used their wedding veil to hide from evil spirits who envied and wanted to steal her newly wedded bliss. Scary stuff! (For help choosing your veil – whether you’re fearful of spirits or not! – check out this article.)
3. A Rainy Wedding
Rain, rain, go away? Not at all! Rain on a wedding day is believed to symbolise fertility. According to Hinduism, it’s also good luck. Plus, it makes for fab photos – so get your wellies on!
4. The Threshold
The tradition of the groom carrying the bride over the threshold originated in Medieval Europe. It was believed that the bride was extra vulnerable to evil spirits through the soles of her feet! Not hard to believe if she’d spent the whole day in heels… Nowadays, we love this super cute tradition for any couple, not just ones made up of a bride and groom.
By Jamie Bott Wedding Photography
5. Tears of Joy
Feeling teary on your wedding day? Don’t worry – it’s a good thing! If a bride cries on her wedding day, it’s believed that she will have used up all her tears for years to come, meaning she’s looking forward to a very happy marriage. We reckon this goes for anyone getting married, not just the brides! So our advice? If you’re wearing mascara, make it waterproof…
6. The Garter Toss
Believe it or not, there’s actually a meaning to the garter toss. In France, it used to be believed that the bride’s dress carried good luck. Unfortunately, this meant everyone wanted a piece of it! To stop the crowd rushing towards the bride to rip off pieces of her dress, some bright spark decided to distract them by throwing a garter. It worked a treat – and it’s stuck around since!
Did you know the honeymoon wasn’t always a fancy holiday? The idea of the honeymoon actually originated from the (thankfully!) long-abandoned practice of grooms abducting their brides. Over the decades, this turned into a tradition where the newlyweds would hide away for thirty (yes, thirty!) days. That’s one month or the length of the lunar cycle – so that’s where we get the “moon”! On each day, a close relation would bring them honeyed wine – and that’s where “honey” comes from. Anyone still up for a honeymoon like that?!
8. Decorating the Wedding Car
Does tying cans to your wedding car seem like a silly idea to you? Well, it didn’t to French gentlemen a few centuries ago! They punished the groom for taking a single girl “off the market” by waking him up in the middle of the night and demanding he repay them with a feast.
Ever wondered why we wear wedding rings? And why do we wear them on the fourth finger of our left hands in the UK? Well, this tradition comes from the romantic Romans. They believed that a vein ran directly from this finger to the heart – and the ring’s circle symbolises eternal love!
Believe it or not, the best man has been around for a while – even if they weren’t quite the speech giver they are today! This tradition originated in Anglo-Saxon times. Back then, the groom abducted his bride – so to defend himself from the bride’s family, he took his closest (and strongest) friend as a partner in crime!
Picturing yourself whizzing up to your ceremony venue in a classic Rolls Royce… or a fire truck? Well let’s make that happen with one that looks ace AND is driven by someone you can rely on. To help, we’ve put together a bunch of questions to ask your vendor so you can get back to looking at the cars… or tractors….
1) Can I see some references and get in touch with other couples who have hired your services?
Just like with any vendor, the car providers should be more than happy to share references and showcase happy clients.
2) Can I see the wedding vehicles available?
Try to see them in real life so you can pick out the exact model that you want and not a later or earlier one!
3) Can the groom (as traditionally expected), drive the car after the ceremony or is the driver always required?
This is especially true for vintage vehicles, which need to have an experienced driver who will know what to do should the car malfunction.
4) Are all the vehicles insured and properly licensed?
This is incredibly important, as you don’t want to lose your deposit or have anything go wrong on the day.
By Weddings Vintage
5) Is the car I want available on my wedding date?
You don’t want to spend time lovingly picking out a vehicle only to find out that it is already booked, so check ahead of time, especially during the summer months!
6) How many people can fit into the car?
This is important information, as you will want to know whether the bridal party and mums can travel in one journey, or if you need to add more time for travel ahead of the ceremony.
7) What would happen if the chauffeur were late or the wedding car broke down?
You want to ask this question, because if anything goes wrong, you want to make sure that there is someone on standby, ready to take you to the ceremony without much delay.
8) Do you charge based on time or distance?
Depending on the answer, figure out the mileage to/from the ceremony/reception and the time it would take to travel and you will have a rough price ready.
By Ten Twenty One
9) Will the car remain at the venue until after the ceremony? Would I be able to use it to get to my reception?
The majority of transport providers will include the ceremony time in the overall price of the hire, but you want to make sure you don’t have any unexpected charges.
10) What decorations are provided for the car?
A lot of transport vendors will provide traditional decorations like ribbons and ‘just married’ plates. However, some will be open to you bringing your own and others won’t allow decorations at all.
11) How are the chauffeurs selected? Will they be suitably dressed for the wedding?
You want to make sure that the person who drives you on the most important day of your life is highly professional and dressed appropriately for the occasion. After all, they might feature in some of your photos!
12) Are chauffeur’s gratuities included in the bill?
When you are sorting the envelopes with tips for the vendors in the run up to the wedding, you will want to know whether the chauffeur is covered or not.
Your wedding day is one of the biggest and most important days of your life, and a time when your loved ones all come together to celebrate the love between you and your partner. But, how will you and your spouse-to-be get around on the big day that’s in keeping with the style and theme that such an occasion deserves?
It might not seem like it, but your wedding transport will play a big part in your celebrations. Depending on your schedule and venues, you may need to rely on transportation several times, such as to take you to the ceremony, to the venue for the wedding breakfast, to a location for photographs, to your hotel at the end of the night and possibly even more.
So, you’ll want to ensure you have a stylish ride waiting for you to get you quickly and safely from A to B. But, how much does wedding transport cost?
In this post, we’re going to take a look at how much wedding transport costs, including the average cost, what you might expect for your budget and what factors can affect how much you’ll spend.
The average amount couples in the UK spend on wedding transport is £700. However, this figure can vary dramatically depending on a number of factors, such as the type of vehicle, the distance you’re travelling and the amount of time the vehicle is needed.
In our ultimate wedding budget breakdown, we revealed that Brits spend an average of £20,775 on weddings, and transport can be a big part of these costs. It’s natural to assume that a horse-drawn carriage will be more expensive than a London black cab – but neither is the ‘correct’ option and instead depends on your theme, your style and – ultimately – your budget. How much you spend on transport is your decision and what’s right for you.
So, what can £700 get you? The average amount couples spend can get you to your wedding in a variety of ways, including land, sea and yes, even air!
VW classics
VW Beetles and Campers are classics and make for a unique choice for wedding transport that is personal and full of character. Costs at The Cotswolds Campervan Company start from £375.
Vintage car
A vintage car, such as a Rolls-Royce or Bramwith Ford Model A, will get you to when you’re going with style and class. Costs at Arrow Vintage Wedding Cars start from £225.
Helicopter
What could be more unique than arriving at your wedding ceremony by being flown in via helicopter? Costs at EBG Helicopters start from £420.
Stretch limousine
Synonymous with luxury, no one can resist a ride in a stretch limousine. It’s impossible to ride in the back of a limo and not feel special. Costs at JD Prestige Cars start from £350.
Sports car
For something with a little more oomph, a sports car like Lamborghini or a Porsche makes a statement and lets everyone know you’ve arrived. Costs at Season Cars start from £450.
Horse and carriage
The epitome of elegance, a horse and carriage are guaranteed to make you feel like royalty when arriving at your wedding. Costs at the Ostler Carriage Company start from £450.
London bus
Full of character and big enough to transport you and plenty of your guests, a double-decker bus is a charming way to get around. Costs at Routemaster Bus London start from £475.
Boat
Not an option for everyone, but if your venue is anywhere near water then why not make the most of it? Costs at Broadland Charters start from £200. Or, if the thought of getting married at sea (well, river) floats your boat, then there are even canal boats that double up as a wedding venue!
Does this cost include the cost of a driver or chauffeur?
If you’re hiring your vehicle through a vendor that specialises in wedding transport, then it’s highly likely that the cost will also include the cost of a chauffeur. However, this is something you’ll want to double check, as the last thing you want to do is drive yourself to your wedding, even if it is behind the wheel of an Aston Martin. You may find that the driver is happy to let you take some creative photos though – just don’t scratch the paintwork with your sequins.
You’ll also want to discuss with your chosen chauffeur the route they’ll take to get you from A to B on the big day. Where possible you may want to avoid congested streets and instead prefer to take scenic routes – but this can affect the cost.
What wedding transport can you get for a small budget?
If you don’t have the average budget to spend, it’s more than possible to get cheap wedding transport that is still reliable and luxurious. Of course, rates can vary depending on what you’re looking for and where in the UK your wedding is taking place, but there are plenty of options available with costs starting from as low as £100. These include cars from DS Executive Cars in High Wycombe, Classic Bridal Cars in Wirral and Kent and Coastal Wedding Cars in Whitstable.
If you’re on a budget, there are several factors to be aware of that can influence how much you’ll pay for wedding transport.
Time
The price will vary depending on how long you need transportation. Traditionally, you would have the car take you to the ceremony and then for the photos with your new spouse, after which you would get driven to the reception venue and then the car would leave, which usually takes around three hours. However, some vendors will rent you the car for the entirety of your wedding day, allowing you to leave the reception in style.
The distance and route your wedding car takes will also be taken into account. For example, some companies will give you the first 40 miles from their base free but will charge mileage accordingly after that. It can also make a difference if your venue is in the middle of a city centre or out in the middle of the countryside.
The number of vehicles
If you and your beloved require more than one car it will increase the overall cost. However, many car vendors will offer packages on these, factoring in a discount, so definitely discuss this with your vendor if you want multiple cars.
Although by no means a necessity, many couples also choose to book transport for their guests, especially if the ceremony and breakfast are taking place at different venues. It helps keep everyone on time and means no one has to worry about driving and finding their way around.
Prices vary, but you can expect to pay £325 for approximately 25 guests and can include around three stops. Naturally, the price will decrease or increase depending on the number of guests, stops and distance. Don’t forget to mention whether or not you will be providing transport for your guests on your wedding information sheet.
While most wedding transport vendors will provide ribbons and bows to decorate your car, you can also buy them yourself, with costs starting from around £5. Similarly, if you want personalised number plates, you can ask for permission from your car provider and buy them for around £20.
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Most of the time, none of us really think about how we get from A to B, we just jump in a car, get on our bike or look up the train times. On your wedding day, this is unlikely to be an option – think of a white dress on the tube and don’t even get us started on the delays! The bridal dress needs to arrive at the ceremony as white as snow, and you want to make sure everyone arrives on time – with transport booked you will be able to take an hour longer on your eyelashes. So here’s all you need to know about wedding transport to make sure you arrive or leave in style!
By Allister Freeman
Let’s look at when you might need transport:
1. Bride and the Bridal Party
As the bride tucks herself in bed the night before her wedding, she needs to know how she’s going to get to the ceremony all dolled up. That means the bride, the bridal party and the bride’s parents too. Typically, this could require two trips, one for the mother and the bridal party and the second for the father of the bride and the bride herself. Sneaky tip: darker cars will look better in photos, as they will contrast the wedding dress.
By Allister Freeman
2. Groom and ushers
Just as a Limo/Rolls Royce/ Carriage/Fire Truck will be taking the bride from getting ready to the ceremony, the same logic applies to the groom, his parents and ushers. In the quest of saving some pennies, their transport does not need to be as luxurious as the bride’s and they can arrange the driving between themselves. Tip: factor in extra travelling time in case of traffic jams.
By Guy Hearn
3. The Newlyweds
Now that you’ve tied the knot, you will travel to the reception venue as a married couple (YAAAAAAAY!). You can use the bride’s arrival car, or have a more fun alternative. Just make sure you have transport waiting for you if your reception isn’t at the same place as the ceremony. Alternatively, if the ceremony and reception venues are in walking distance of each other, then take the scenic walk and your couple pictures at the same time!
By Jamie Bott Wedding Photography
4. The Guests
Do the guests have far to go from the church to the reception venue? If so, think about arranging transport here – a bus, taxis or ushers/ people to drive. If you aren’t going to do this, make sure people know the deal on your information sheet. The same goes for the guests at the end of the night. If everyone is staying in the same place, you could hire a bus to come and collect everyone when the festivities end. Do remember that this is super considerate, but no means necessary!
By Allister Freeman
5. Goodbye
The last transportation you might need is a car to take you from the reception venue to wherever you will be spending your first night together. However, if you are staying in the same hotel, this may not be necessary, or, if you’d like to be savvy, just order a nice taxi! Tip: book your transport 3 months before, so that you have plenty of options and don’t have to settle for the only thing available.
Now for the fun bit! When you’ve worked out if and when you might need some form of transport, let’s choose something so you arrive/ leave in style!
Modern weddings tend to break with tradition. One thing has not changed, having a WEDDING CAKE. Choosing the cake maker is one of our favourite parts – stretchy trousers at the ready – so while you focus on eating everything in sight, we’ve put together some questions to ask before hiring your cake maker.
1) Do you specialise in a particular style of cake?
Some cake-makers will specialise in layered, tiered or structured cakes and you will want to know if first of all, you like their style and secondly if they can create a bespoke cake for you and your requirements.
2) How do you price your cakes? What is the cost of the cake per person/ per slice?
The first thing you want to find out is whether the cake-maker charges for the consultation and tasting session and whether that is included in the overall price. The second thing you want to know is how large the cake slices would be and how much extra you would be charged if you wanted larger slices.
3) What flavours of cake do you offer?
The most popular flavours include vanilla, chocolate, fruit and cheese.
By Jamie Bott Wedding Photography
4) Can you do different flavours for different tiers? (sugar/gluten/lactose free/vanilla/chocolate/fruit).
Don’t worry about having to taste all of these together. Because they are coming from different layers, no one will get a slice of each of the flavours at once! However, if you are going for mixed flavour layers like strawberry buttercream and vanilla cream cheese, we definitely suggest you try it to make sure you love it!
5) Can you make a cake to meet specific dietary requirements?
This is especially important if you have guests who are lactose or gluten intolerant, or have diabetes. You should also ask your cake-maker how to serve these layers so that they don’t come into contact with other flavours.
6) Will you deliver to the venue and set up the cake on the day – how much time do you need?
Many weddings cakes, especially the larger ones will have to be assembled at your venue, as transporting an assembled cake could damage the final product.
By Weddings Vintage
7) Do I need to pay for your travel expenses?
The majority of wedding cake-makers will charge you for delivery. They can have a certain price set for their immediate catchment area and additional charges if they need to travel further, so it is always worth asking and adding the price to your budget.
8) Do you provide the cake stand and pillars?
If your cake-maker does offer the above, you should ask to look at the different options and think about how they will look with your wedding cake. If your cake-maker charges for the stand and pillars, you can always ask to see any non-chargeable options.
9) Should I bring my own toppers, flowers, ribbons? Or can we work out some ideas together? Would you be willing to work with my florist when decorating the cake?
If you want to use your own cake topper, make sure you show your cake designer what you would like to use, so that they can incorporate it into the design.
10) Do you provide the cake knife?
You might want to ask to see the cake knife ahead of time and ask your cake-maker if they provide you with something more suited to your overall wedding style or table settings.
11) Can I see previous customers’ references and cake photos?
Happy customers will be more than willing to tell you how great their wedding cake was, so ask to see a list of their references so that you get a better idea of what to expect!
If there’s one thing that’s guaranteed to make people happy, it’s cake. We have cake during so many of life’s special times, like birthdays, anniversaries and Christmas. We don’t even really need an excuse – we Brits love afternoon tea, which is just one big excuse to eat cake in the sun. So, we really don’t need a reason to enjoy a nice cake.
In the UK, the average amount spent by couples on a wedding cake is between £400 – £500. This may seem at first look a lot out of the average overall amount spent on a wedding, which is £20,775. But your cake is more than just that. It can play an incredibly central role in your wedding. It will be a centrepiece and focal point. Of all the decorations and touches you add to your wedding, the most memorable for many will be your cake. Your guests will be on the lookout for your cake and will crowd around you just to watch you make that inaugural cut. They’ll also love helping themselves to a slice.
However, the good news is that there are ways to save money on your wedding cake. In this post, we’re going to dive into the many ways you can stay within budget while making sure your guests can have their cake and eat it too.
Cakes may be mainly sugar, eggs and flour, but so much skill, time and effort goes into making a wedding cake. They’re often far more extravagant and luxurious than the types of cake you might expect at other celebrations and can take several days to plan, design and bake. Not to mention a lot of wedding cakes are absolutely huge, with three being the traditional number of tiers.
So, while the price of a wedding cake may seem high, bear in mind that a lot goes into one to ensure it looks so magical and inviting for your big day:, bear in mind that a lot goes into one to ensure it looks so magical and inviting for your big day:
Customisation and design
Quality ingredients
Skill and expertise
Baking and decorating time
Delivery and setup time
Tools and equipment
The reputation of the cake maker is also likely to determine how much they charge, with professionals with long and respected careers typically able to charge more than those new to the industry.
A professional cake maker really understands the responsibility they have. The cake has to meet the brief in how it looks. It has to last being on display in a heated space, often for many hours, and still needs to taste perfect. They have one chance to get the cake right, knowing that all eyes will be upon it. There are no hiding places, and all this requires so much skill, expertise and preparation.
We may have already pointed out that many of your guests will be on the lookout for cake, but it’s important to consider what you want on your wedding day. What are your priorities? Try to please all your guests, and you’ll likely please no one. So, if forking out for a wedding cake isn’t high on your list, and you have a tight budget, you can choose to go without.
Weddings are usually jam-packed with traditions, so even though you won’t get to cut a cake, you’ll still have plenty of opportunities to enjoy other traditions, like the toasts, the first dance and throwing the bouquet. That said, if you and your partner are big on traditions, and can’t bear the thought of not having that fabulous photo opportunity that doubles up as the most incredible dessert, there are still plenty of ways to do so on a budget.
Just be aware that if you’re aiming for a particularly big or show-stopping wedding cake, you can’t expect a professional to make it for next to nothing. Professionally-made wedding cakes aren’t just cakes – they’re unique, edible works of art, which naturally come with a higher price tag.
If a wedding cake is a must-have on your big day, but you’re struggling to stay within budget, don’t worry. Below are 13 ways (a bakers’ dozen) you can find an alternative or compromise to save money and keep your budget on track.
Let them eat cake! Or cupcakes. Or doughnuts. Or brownies. Or maybe even sweets? Instead of having a big central cake, which can be expensive, you could always treat yourself (and your guests) to a dessert table full of your favourite sweet treats. Stack your delicacy of choice in a scrumptious and artistic display and encourage your guests to help themselves. Not only will your guests get cake, but they’ll have a wider variety of choices, too. Plus, you’ll save money at the same time.
Do remember that unlike a professionally made show-stopper, a dessert table is unlikely to be able to be out on display all day. Consider whether you really want a doughnut that has been out in a heated room for 7 hours! Many professional bakers offer brownie towers, which means that whilst saving a little bit on the budget, you can still get all the benefits a professional brings. The tower of smaller cakes may also mean you don’t have a cake to cut. A small store-bought cake in addition is a good way of still having that iconic cake-cutting moment.
There will be plenty of guests at your wedding who are hungry for a slice of cake, but remember, after a three- or four-course breakfast and a pile of buffet food, will they even be that hungry when the time comes for a slice of cake? Ask your caterers to not be too generous when it comes to slicing your cake. This will help a smaller cake go a lot further. And if the odd guest wants seconds, they can just help themselves.
A cake with loads of intricate details and delicate sugar work is going to be expensive. So, if you keep your design simple, most of the baker’s efforts can go into simply making a moist and delicious cake rather than into turning it into a show-stopping edible masterpiece.
Depending on the style of the cake, you may even be able to do some decorations yourself. This is, of course, unlikely to rival a professional baker’s expert creation. You may not have the skill, knowledge or experience to pull off intricate latticework. But there’s nothing etched in stone to say a wedding cake has to be complex. Instead of sugar work petals, go for real flowers artfully placed around the edge. Instead of painstakingly cut iced ribbons, go for real ones. Artistic vision is a must-have, but it requires you to be brave. The DIY look can be great – just be aware that it most likely won’t be able to match the intricacy of a professionally-made wedding cake.
Realistically, not everyone at your wedding will likely want a slice of cake, which breaks our hearts… but it also breaks out hearts to see any cake go to waste. If you still want a tall, multi-tier cake, substitute some of the layers with dummy layers, which are usually lumps of carved polystyrene. These can be decorated in the exact same style as the real layers, but you save on the cost of the cake ingredients and the time spent baking it. It will look just as majestic and yummy, but none of it will go to waste and you’ll save some dough.
That said, be aware that the overall price difference may be quite small. Cake makers usually won’t charge the full amount if some layers are fake, but can still charge close to it. Though you’re saving some ingredient costs and labour, the cake artist will still have to stack and decorate those extra tiers, and as we’ve highlighted above, the decorating is what you’re really paying for in most cases. Ingredient costs can be sometimes be cheaper than the polystyrene purchased to create that fake tier, so it’s best to chat with your cake maker about the most cost-effective option for your specific vision.
It may seem obvious, but that doesn’t make it any less useful – if you have a future Great British Bake Off contestant in the family who’d love to contribute to your big day, ask them if they’d be happy to make your cake. Or, if you have a collection of relatives and friends who all have a signature sweet treat, why not ask everyone to bake their favourite and bring them in on a nice dish, which you can then collate to make a super tasty dessert table out of?
The DIY route can be a great budget-friendly move, but there are some really important considerations which you’ll need to weigh up:
It’s never going to be quite the same as a wedding cake made by a skilled professional with years of experience under their belt. If you opt for a cake made by an amateur baker, be prepared to compromise.
Tiered cakes aren’t just works of art, but also structural masterpieces. Ask any venue about DIY cakes and they’ll talk about the cakes that slowly leaned more and more or fell due to mispositioned or insufficient dowels. The bake itself also has to match the strength it needs and professionals understand the challenges this throws up. Not many amateurs normally make a three-tiered cake that has to stand for a number of hours. So if you are going DIY, keep it simple.
Your family star baker is unlikely to say no to such a request, but they’re probably going to feel a tremendous amount of pressure. Chances are they won’t relax if they’re a guest until the cake is actually cut into. Again, venues will share stories of seemingly wonderful looking DIY cakes which, when cut into, turned out to be raw, and then the challenge of trying to serve enough not to cause embarrassment for the family member who made it.
Dietaries are such an important part of your catering, and the importance of avoiding trace elements from nuts to gluten can be a matter of life or death. A professional cake maker will always leave a full set of ingredients, and highlight any cross-contamination risks and cutting requirements if there are dietaries. With a DIY cake, assumptions can be made that a family member knows of a relative’s allergies, or a guest may assume ingredients will be strictly as listed and fine. So, if you are having a DIY cake, put a sign up thanking whoever made it but letting guests know ALL the ingredients, and that it wasn’t made in a professional kitchen. This may sound overcautious (and is easily forgotten), but equally, don’t assume guests with allergies will know or remember it’s a DIY cake, and that their dietaries shared with the caterers haven’t been passed on.
It might not seem like the most obvious choice for a wedding, and it isn’t traditional, but a shop-bought cake from your favourite supermarket can be affordable and delicious. There’s a wide range of shapes, sizes and flavours to choose from, and if you pick up some pillars you can even create a multi-tiered cake yourself. All you have to do is get a little creative with the decorations and be more flexible with your cake vision than if you were to commission something custom-made. Or, you can have a small simple cake for your ceremonial cutting, and a number of shop bought cakes put out for guests to eat afterwards.
For something trendy yet traditional, M&S sells a two-tiered naked cake that looks the part and costs just £45. Or, for something a little more unique that will be tasty and get your guests laughing, M&S also offer a personalised Colin the Caterpillar cake, which you can pair with a personalised Connie the Caterpillar cake to have matching couple cakes. Each cake serves 40, and is priced at just £50, so even if you buy both, that’s cake for 80 guests for just £100, making them a fraction of the typical cost of a traditional bespoke tiered design.
If you choose to hire a professional cake maker to design your wedding cake, why not ask them for a naked cake? Not only will you still get a premium cake by a professional, but naked cakes are really in fashion right now with a rustic but elegant look. Plus, they tend to be a lot cheaper because they generally use fewer ingredients and take less time to decorate.
A word of warning though – the icing on wedding cakes can play a big part in the structural strength. Naked cakes may seem an easier option for a DIY cake (after all, the icing looks like the hard part), but they need more dowels, internal supports and the right baking consistency if stacked on top of one another. This is where professionals are even more invaluable.
Looking for a complex and intricate design but don’t have a huge budget? One option is to work with your cake maker to design a cake that is only decorated down one side. By having a sugar work design cascading down one half of your cake you still get the wow factor but will generally only have to pay half the decorating costs. A sugar work cascade is still incredibly striking, and can make for a gorgeous focal point and centrepiece even with less decoration.
When searching for a wedding cake designer or bakery, try to keep your search as local as possible. Wedding cake delivery can be pricey and the further a cake has to travel the riskier it is – so, if you choose a local professional, it’ll keep delivery and setup costs down. Or, you could even consider collecting your cake a day or so before the big day, which is easier to do if you choose a simple design.
The more experience a baker has, the more likely they are to have a solid portfolio and reputation. As a result, they’re also more likely to charge higher prices. Instead, consider hiring a cake maker who is relatively new to the industry. They’ll still be able to make a fabulous and delicious cake, but charge less than the average. Just remember to see examples of a few other cakes they’ve designed before you hire them – you don’t want a complete novice taking charge of your wedding cake.
If you’re a keen baker and don’t mind adding an extra responsibility to your ever-growing list, you could just bake your wedding cake yourself. You could even bake the cake a couple of months in advance, then thaw it a few days before your wedding so it’s ready for some homemade decorations. This will naturally save you money, but will be a fair bit of work, so be prepared.
Part of the joy of hiring a professional cake maker is that it’s stress-free and convenient, so you can enjoy your big day without worrying about dodgy ovens and equipment or glazes and ganaches that refuse to set. It’s important to weigh up what matters most to you. The DIY route may save you some money, but it most likely won’t save you time or stress. All of the considerations we listed for asking a friend or family to bake your cake apply here as well.
Vanilla and chocolate are usually safe, crowd-pleasing flavours that don’t cost too much. If you’ve chosen a multi-tiered cake, you may still want one tier to be a traditional fruit cake, but be prepared to pay a little extra if that’s the case.
Most of your guests won’t be too fussed if you don’t have fruit cake, and a simple vanilla sponge is affordable and tasty.
Have you worked out the menu you plan to serve your guests at the wedding breakfast? We bet part of that meal will include a delicious dessert. Well, instead of doubling up on desserts, why not simply serve your guests a slice of wedding cake?
If this doesn’t suit your timings and you want your dessert before the cake-cutting commences, why not have a smaller, decorated one-tier cake as your main cake for the ceremonial cutting, and a plain, un-decorated version pre-cut and served as dessert for the beforehand?
To make your cake a little more dessert-like and wedding breakfast worthy, why not pair it with a scoop of ice cream or a quenelle of cream for that extra touch of luxury and finesse?
Or, if you want to serve your cake in the evening, consider whether you also need extra evening food. This way, you can make the cake the star of the show in more ways than one . This is a great way to save on your catering budget elsewhere without losing the cake.
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It’s cake time! Put on those stretchy trousers and let’s get tasting. Oh the joys of wedding planning – when else do you get to sit and eat cake all day? Well today is that day. Hooray.
A wedding cake is a staple sight at any wedding, symbolising the first meal eaten as a married couple (awwwww). From wheat cakes traditionally consumed by the Romans, into the endless variety of cakes, cupcakes, doughnuts and other delicacies available, we are going to help you whizz through that sugary sea.
By Gigi Cakes
1. It’s all about recommendations!
As with anything, start with recommendations! Ask your recently married pals, or even your venue for advice. A delicious cake can be made by your venue, by a patissier, a caterer, a supermarket, a novice or a cake designer, so your choices are ample! And that means there is so much more to taste and try!
By Jamie Bott Wedding Photography
2. What flavour?
Can’t decide on flavours? Well you’ve got the traditional fruitcake with marzipan, or anything else your heart desires – vanilla, red velvet, chocolate, the list goes on… In fact, if you can’t decide on just one flavour, why not opt for layers with different flavours? (Just make sure you try all of them first (don’t mind if we do!) and put the heaviest layer on the bottom).
By Cinzia Bruschini
3. What about the budget?
On average, a cake will cost £500, but the more decorative and elaborate your cake (think multiple tiers, ingenious designs and sugar flowers) the more it will cost you. Be upfront about your budget when you’re meeting your cake maker, so that you’re both on the same page.
When choosing a flavour with cream, remember that cream-based cakes do not keep unless refrigerated! So if you are having an outdoor or summer wedding, try something else. Also, when considering fresh fruit and flowers think: chocolate and fruit, icing and flowers. (Icing absorbs the juice from the fruit, resulting in a colour mess – just a little trick from us!)
Allow yourself between 9 and 6 months to select your wedding cake. Decorations, stacking or layering can take time to make and order. But that does mean more months of tasting – bonus!
Cinzia Bruschini
6. Size matters
Think about how many guests your cake needs to serve. This will affect price and size, – you don’t want an endless cake for a thirty guest wedding. Similarly, if you want to serve your cake as desert, it will need to be big enough to feed all your guests. Alternatively, you can provide them with yummy treats like cupcakes and then your cake doesn’t need to be as large. Want a sneaky trick? Use Styrofoam layers instead of real ones and serve sheet cake instead – behind the scenes of course. Regardless of what you decide, be honest about your budget.
By Cinzia Bruschini
7. How tall are you?
Ever thought about your height when picking out a cake? No us neither BUT if you are tall, you could dwarf a small cake and a massive cake can drown you if you are smaller. Also, remember when you are cutting the cake and how it makes an awesome photo? Make sure to angle yourself so that the photographer can actually see you! Aren’t you glad we are here!?
By Ten Twenty One
8. Who has the table?
Don’t forget the cake table! Couples seem to overlook this one until the last minute, but decorating the table and making sure its shape works with the cake is important! The cake will receive a lot of attention, after all.
If you want to send cakes out to guests who couldn’t attend, ask advice on storage from your cake maker. Do this and you will get brownie points for being the nicest married couple ever.
Now for the best bit! Book a tasting. Even if you love the designs available, you can’t buy a cake based on design! So before you buy, have a relaxing afternoon with your beloved (or another trusted advisor) and enjoy all that cake! Here’s where the stretchy trousers come in.
Lastly, the tradition of eating your cake for your anniversary/ the birth of your first child is sweet in theory, but beware of brain freeze! Try to vacuum seal the cake if you do want to freeze it to prevent some of the potential freezer burn. Then you can enjoy it all over again!
Favourite bit of a wedding? The music and dancing has to be up there – think Patrick Swayze in Dirty Dancing. Well-chosen music will set the ultimate mood for your wedding day, so selecting awesome entertainment is essential! With our carefully handpicked questions, we guarantee your band or DJ will give you the party of a lifetime and music that everyone can boogie to.
By Jamie Bott Wedding Photography
1) How would you describe your style?
Make sure that your style goes well with theirs, you don’t want a hard-core rock band playing at a whimsical wedding!
2) How many weddings are you planning to do on my wedding day?
You may want a bad/DJ to focus on your wedding alone so they can give it all their attention on your big day!
3) Is there any way to see you perform live?
We wouldn’t advise you to gate-crash another wedding, but seeing a live recording and talking to other couples is a great place to start!
By Ross Harvey
4) Will you inspect the acoustics of our wedding venue beforehand?
The band/DJ will need to know the allowed sound levels too. It will be helpful for them to check out the venue in advance.
5) Will you take our song selections into account?
Whilst this is easy for a DJ, learning a new song is more complicated for a band, but they should accommodate your tastes. Similarly with a Do Not Play List!
6) How many of you are going to be there on the day?
Always clarify the number of band members and potential DJ assistants – you will probably provide them with food, so get the numbers right!
It’s unlikely that a notable accident will happen on your big day, but you definitely want them to have it just in case!
12) What is your backup plan if one of the band is sick and do you carry back-up equipment?
You don’t want to worry about ANYTHING on your wedding day, so checking that there are back-ups and all eventualities are covered is a must!
13) Will there still be music playing during your breaks?
Most bands will take 15 minute breaks during their sets, whether to grab a glass of water or to re-tune their instruments, so you want to make sure that these gaps are also filled with music to keep the momentum going.
By Stephen Casey Photography
These questions will guide you through the initial meeting and will make your decision making so much easier.
Do you want to start your life as a married couple with a bang by setting off an impressive fireworks display (venue permitting)? Or perhaps you want to wow your guests with a passionate magician or dance group?
If you don’t want to go that big, even a photo booth and kids’ games area are still great ways to entertain your guests – but they all naturally come at a cost.
In this post, we’re going to take a look at the many ways you can save money on wedding entertainment while still making sure your guests have a fabulous time.
What are the most expensive types of wedding entertainers?
Generally, the more highly-skilled, experienced or technical the entertainment is, the more expensive it’ll be. For example, a fireworks show will cost around £750, which is almost the entire average amount spent on entertainment alone.
Dance troupes and circus acts can also be among the most expensive, as there are a large number of performers and equipment needed. The more members there are in an act, the more expensive it will be. Large dance groups and circus acts have costs starting from around £500.
Also, if an entertainer is well-known or has been featured on TV, like magician Dean Leavy who appeared on Blue Peter and Britain’s Got Talent, they can have higher rates than others.
What’s the cheapest types of wedding entertainment?
There are plenty of options available if you have a limited budget but still want to hire professional entertainment. Some of the most affordable wedding entertainment options include:
If you have your heart set on a certain type of entertainment but aren’t sure it’ll fit within your budget, don’t be disheartened just yet. Below are 10 ways you can save money but still enjoy wonderful entertainment. We also have tips and tricks for saving money on wedding music so you can have the best of both worlds.
Just like how a winter wedding will lead to lower costs for your venue and catering due to lower demand, so will the cost of your entertainment. Summer is the most popular time to host a wedding, which means entertainers can increase their rates. So, by having a winter wedding you’ll pay far less to hire the same entertainer. Similarly, their rates will also be higher on the weekend than they will be midweek. So, if you plan your wedding for a Tuesday in February, you’ll pay some of the lowest rates available.
If an entertainer has to travel far to get to your venue, then this will affect how much you pay. Unless you’re really set on one specific entertainer, then try to hire a professional whose catchment area includes your chosen venue. If it doesn’t, they may charge an additional per-mile fee, and if it’s really far they might need to book a hotel, which will be another expense to factor into your budget.
Remember how we mentioned above that, generally speaking, the more performers there are in an act, the more expensive it’ll be? For that reason, keep costs down by hiring a solo entertainer. Or, if you want dancers at your wedding, a pair will typically be kinder to your budget than an entire troupe.
Entertainment doesn’t have to rely on a professional doing all the work, and can take so many forms. Karaoke, a quiz or motion-controlled games are both great fun and cost-effective, and a brilliant way to get all your guest involved.
If you have a lot of friends and family with kids, then you’re probably conscious that they might get a little bored. Kids’ entertainment, like The Wedding Crècherz and All Events Childcare, are already fantastic affordable professional services, but if you’re on a super tight budget, you could save even more money with a DIY kids’ table. Some colouring books, a box of Lego and some games (which you might already have sitting in the back of a cupboard) could save you hundreds.
This requires a bit of thought and effort ahead of the wedding (as well as coordination with your chosen venue), but it’s a great way to keep your guests busy throughout the reception as the day goes on, especially as you head off to take photos with your new spouse. A scavenger hunt, where guests have to follow clues to uncover secrets, is an engaging, fun and – importantly, cheap – entertainment idea. You can even offer prizes to the guests who come first.
We bet you have a few board games and party games gathering dust up in the loft. Why not put them to good use and provide every table with a game they can use to keep themselves busy and interact with each other? There’s nothing quite as funny as watching Nan play Jenga after a couple of glasses of Prosecco.
If an entertainer charges a certain day rate, ask them if they’ll charge less if they’re hired for a certain number of hours. If you hire a bouncy castle, you might not want merry adults bouncing on it after a few glasses of fizz anyway – so only hire it for a couple of hours. Or, a magician is a great way to keep guests entertained after the ceremony and during the breakfast, so by the evening they won’t necessarily be needed. By hiring entertainment for a shorter amount of time you’ll pay less but your guests will still have the experience.
With a little consideration and creativity, there are plenty of DIY entertainment options. Put a box of props together and fix a digital camera on a tripod for a simple and affordable DIY photo booth. You could build a corn hole set and host a tournament with a winner-takes-all prize. Or buy a face paint kit and encourage your guests to decorate each others’ faces (but after the photographs please). There are plenty of cheap DIY options out there!
Do you have a particularly talented friend or relative who could bring out their party trick to impress your guests? Anything from card tricks to juggling or stand-up comedy to acrobatics. Any talent can be good to go when it comes to entertaining your guests. Just make sure they’re up to the task, and don’t rely TOO heavily on them either. After all, they can’t be expected to provide the same level of service and quality as an experienced wedding professional.
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Planning a wedding is a little bit like putting a jigsaw together, and each of the pieces slots together to produce the overall picture that is your big day. Some pieces are bigger than others, like the venue, the flowers and the food, but another important piece that shouldn’t be overlooked is the entertainment.
Wedding entertainment comes in many forms and goes far beyond the music. Great entertainment can be the difference between a beautiful wedding and one that’s truly memorable – however, the cost of a wedding entertainer can vary depending on what you’re looking for.
In this post, we’re going to take a look at how much wedding entertainment costs, the cost of different types of entertainers available, and how important it is to hire an entertainer for your wedding.
Because there’s such a wide variety of wedding entertainment out there, from acrobats to photo experiences, it can be difficult to put an exact figure on the average cost of wedding entertainment. However, as we set out in our ultimate wedding budget breakdown, the average amount couples spend on professional non-music entertainment is around £800.
But, if you have a larger budget to play with and a flair for creativity, there are many fabulous wedding entertainers who can help make your wedding one that they’ll remember forever.
Check out our post on the average cost of wedding music for more information about bands, singers and DJs.
How much do different types of wedding entertainment cost?
Wedding entertainment costs will differ depending on the type of entertainment you’re after. Got a lot of parents coming with their little ones? A clown or kids’ entertainer will keep them busy during the reception and into the evening. Holding a twilight wedding ceremony? A stunning fireworks display will light up the sky and start your marriage with a bang. The range of entertainers available across all budget levels means that whatever your theme, you can thrill and delight your guests long into the night.
Below are just some of the different types of entertainers you could consider for your wedding.
A real crowd-pleaser, a fireworks display is a wonderful way to entertain your guests, such as those supplied byIllusion Fireworksand Phenomenal Fireworks. Costs start from £750.
Looking forward to kids coming to your wedding but not them running around on the dance floor? Keep the little ones busy with entertainment of their own, like the pun-tastically named The Wedding Crècherz , or Rock Up and Play. Costs start from £180.
Add a little extra magic to your wedding with a magician to wow your guests. Fabulous magicians include Owen Strickland Magic and Chris Priest. Costs start from £350.
A casino night brings a taste of Las Vegas to your wedding but with none of the dangers of walking home empty-handed. Aces Fun Casinos and VIP Fun Casino & photo booth hire are just two fantastic vendors. Costs start from £450.
Should you hire a wedding entertainer other than a musician or DJ?
Whether an entertainer is right for your wedding or not is purely down to you, your personality, the style and theme of your wedding, and your budget. If you’re hoping for an affordable wedding, then an entertainer (on top of music from a band, singer or DJ) can be one of the first to go. However, if you have a larger budget to play with, then additional entertainment will help your wedding to be unique.
So, if you do have a little extra budget and are keen for your wedding to stand out, an entertainer can do just that. It’ll create buzz and excitement, enhancing your guests’ experiences. It also adds an extra layer of personalisation and provides a little more variety to the average wedding celebration.
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The most important thing is to let your guests know you are planning to do the photography after the ceremony. Also let them know how long it will (roughly) take. Try to give exact directions to those VIP’s who will be in your wedding photographs. Enjoy the group shots first, so those guests can go drink, eat and chat to their hearts content, once they are done. This will give you and your loved one all the time in the world to get your photos done!
If budget allows, consider hiring an entertainer. This can be a band, so that guests can listen to some music while they socialise, a caricaturist, a magician, a comedian, or any other professional entertainer. If you can’t stretch your budget, maybe one of your musical friends would be keen to get involved? If you can’t find someone for whatever reason, don’t worry, hit up Spotify and make an epic playlist instead.
By Jamie Bott Wedding Photography
Outdoor games? Yes please
If you are having an outdoor wedding, or if your venue has some fantastic gardens and the weather is sunny and warm, why not have some outdoor games? Giant jenga, croquet, or badminton are amazing, low-sweat options that will keep your guests – kids especially – entertained.
We can’t tell you enough how much we love a good ol’ photo booth, whether it’s hired or DIY. Your guests can goof around, socialise and have fun, especially if you stock it well with props. If instant printing is available, then consider giving these out as favours to your guests! How about this: Incorporate your guestbook into the photo booth! Equip your photo booth with a chalkboard and ask your guests to write down their wishes and take a photo holding up the board. That way, you are creating unique pictures, providing entertainment AND getting loads of marriage advice – done!
As not all of your guests will know your love story, why not play an interactive slide show, telling the story from yours and your loved one’s varying perspectives. Integrating a quiz about the couple, with a gift for the winner is also a great touch. If you can tell some anecdotes about your guests in the slideshow, even better!
By Weddings Vintage
Lip syncing
Are your guests an outgoing bunch that love a moment in the spotlight? Give them a lip-syncing competition and film it! Again, endless entertainment and fun for all the observers. (Although we would suggest a few tipples first!)
As long as there are some drinks, nibbles, superb company and some chairs for people to rest on, everyone will have a great time. So enjoy your photos and look forward to going through all of the epic shots after you’re married and back from honeymoon – another party in itself!
Whether it’s the theme tune to your favourite movie or that advert that makes you cry, music makes the world go round and it’s an essential part of your wedding day. It creates the mood and gets everyone on the dance floor to party their socks off. You want your music to be a perfect reflection of you as a couple and a great medley of tunes for your guests to love and party to all night. While you might have a list of your favourite tunes coming out of your ears, you might be stuck on whether to have a wedding band or DJ? We compiled a list of pros and cons for each, so you can just sit back and enjoy the music while you choose.
Whilst most bands are more than happy to learn a song for your first dance, the remainder of their repertoire might be quite specific. Just make sure the band you pick plays your kind of music! Going to hear them play (before you book) can help with this.
Band members will always need a break between sets, which can create a lull in the music. But you can always have a playlist ready to fill the gap.
A band can often cost a fair amount of money, as each member needs to be paid.
A band will require a fair amount of space and a large number of electricity outlets so just make sure you work this out before booking!
A DJ will have an endless variety of songs instantly available to them, meaning they can adjust to the mood or even do requests. You can also make sure they have your list of favourites before the big day!
A DJ can take breaks without having to stop the music.
The volume levels are easily adjustable.
DJ’s require smaller spaces to set up.
Reputable DJ companies will always have a stand-by DJ, ready to take over should anything go wrong. Phew.
A DJ is usually cheaper than a band (maybe not David Guetta…!)
Pre-recorded music might not evoke the same energy as live music… Unless the songs played are ‘your’ songs.
Every DJ has their own personality and style, just like every couple does. So it’s best to meet them before to make sure it matches yours.
The best way to find out more about a DJ’s style is by collecting some reviews. Try and speak to people who booked your DJ for their wedding, to confirm he will rock it!
Weigh up the pros and cons of each and work out what is best for you. Either way, epic music is going to make your party rock so enjoy choosing!
Weddings don’t come along very often, but when they do they’re a cause for a celebration. And one of the ways a lot of wedding guests like to let their hair down is by having a drink or two (or three or four).
Raising a glass of bubbles is also a great way for your guests to toast you and your new spouse, and celebrate your marriage. But as well as the fizz, your guests will enjoy a variety of alcoholic drinks, from wines and beers to cocktails and spirits.
So, how can you save money on wedding alcohol? In this post, we’re going to dive into the ways you can reduce how much you spend on booze so you can get more out of your wedding budget.
What kind of alcohol is usually served at a wedding?
It’s common for a wide variety of alcoholic and non-alcoholic drinks to be served at weddings. If a full-service bar is provided, the possibilities are endless, but the alcoholic drinks offered generally include:
Beer
Cider
Red wine
White wine
Sparkling wine or Champagne
Spirits
Cocktails
Often, couples will provide their guests with a limited number of drinks, such as an arrival drink, a bottle of red and white for each table at the breakfast and a glass of bubbles for the toast. A third of couples opt to offer an open bar, but this can be a rather expensive option – especially if you’re inviting a lot of guests.
Whether or not you choose to offer an open bar at your wedding is entirely your choice – there’s no right or wrong answer. Just because a third of couples choose to offer an open bar doesn’t mean you need to – that still leaves two-thirds of all couples who decide not to.
In fact, if you decide to have a paid bar at your wedding you could save more than £2,100. Plus, your guests are unlikely to think anything of it or mind paying for their drinks.
Offering a paid bar is just one of the ways you can save money on alcohol at your wedding. For more tips and cost-cutting ideas, read our guide to how to save money on your wedding.
Below are 10 more ways you can save while still making sure your guests can enjoy a few drinks on your big day.
Alcohol may be one of the most expensive items on your wedding list, but remember – it doesn’t go off! So regardless of your wedding date, we recommend buying any alcohol you need either after Christmas or New Year or around the big summer bank holidays. That’s when supermarkets slash their prices and have huge sales on alcohol. You can save up to £1,500 buying Champagne in the sales just after Christmas compared to in the run-up to your wedding.
Believe it or not, if you do offer your guests a couple of free drinks, then there’s every chance it won’t be finished, particularly if you’ve provided bottles of wine. Not everyone drinks wine – even when it’s free – so what do you do if you end up with six bottles of unopened wine at the end of the reception?
Ask the venue or vendor about sale or return, which is a policy that allows you to return unopened and undamaged bottles of alcohol for a refund or credit off your final bill. It might not save you loads, but even a little saving is better than none when you’re spending so much.
3. Switch the expensive stuff for the not-so-expensive
Your wedding is a fabulous celebration and it can be tempting to bring out the big guns and pop open a few bottles of Champagne, particularly for arrival drinks and raising a glass during the speeches. But, Champagne is expensive and some cheaper alternatives are actually more popularanyway.
Instead of pricey Champers, consider more affordable options like Cava and Prosecco, which plenty of people prefer, and many won’t even realise are different.
To put it into perspective, a decent bottle of Champagne will cost around £40, whereas a nice bottle of Prosecco will cost around £10. So, if you need 25 bottles, by switching from Champagne to Prosecco, you could save £750.
A great way to get your guests in good spirits (get it?) and save some money is with a DIY cocktail bar. All you need are half a dozen bottles of spirits, a few mixers and a recipe guide, and your guests can get to work creating their own delicious drinks. It also doubles as a unique form of wedding entertainment and gets your guests chatting and interacting with each other.
For a little extra personalisation, you could create some custom cocktail recipes that are themed around you and your spouse-to-be, and name some drinks after significant moments, places and people in your lives.
When you think about it, a wedding is just one big party – and it’s not unheard of to ask party guests to bring their own drinks. It might not be the most comfortable option, but asking your guests to come armed with a bottle or two will potentially save you thousands.
If this is something you’re considering, make sure to check with the venue that it’s something they allow – if you’re getting married in a hotel or similar, then it might be written into your agreement that it’s prohibited. But, many venue types will allow it, particularly if you haven’t gone for an all-inclusive package.
If you go down this route, just remember to add BYOB to your wedding invitations!
Another way to lessen costs is by hiring an outside vendor, such as a mobile bar, to provide all the drinks at your wedding. This also opens up more options for personalisation if your wedding has a specific theme.
This is again something you’ll need to check with your chosen venue – they may not allow mobile bars. You’ll also want to make sure your chosen vendor has a license to sell alcohol, because if they don’t, it could land you in hot water.
Before the ceremony, when your guests slowly begin to arrive, it’s common for couples to offer their guests an arrival drink to help them get into the mood. If you offer each of your guests a drink, it can quickly get expensive.
But, a drink on arrival isn’t something your guests will expect – it’s simply a nice surprise, similar to canapés and wedding favours. So, to save a little money, why not bypass the arrival drinks altogether? Or, simply switch them out for a non-alcoholic drink so you can offer the gesture while cutting back on the cost.
An open bar might not suit your budget, but you could still thank your guests for coming by providing them with a drink or two. Many couples opt to include a couple of bottles of wine for each table – one red and one white – but for a little extra selection, why not extend that to include beer, too?
If you’re keen on providing your guests with a glass of wine at the wedding breakfast or a flute of bubbles during the toasts, one money-saving tip is to simply ask the venue to be a little more reserved with their pouring than they might usually be. Whereas a bottle of Champagne will generally fill six glasses, a slightly less generous pour might stretch this to 10. If a bottle can serve more guests, you won’t need to open as many. And if you don’t need to open as many bottles, you won’t need to pay for as many.
If you plan far enough in advance, why not have a go at brewing your own alcohol? After all, brewing wine, beer and even spirits at home is becoming an increasingly popular hobby. Not only is supplying your own handmade drinks a great way to save money on wedding alcohol, but it also personalises your reception.
If you’re not one for traditions, consider forgoing the speeches completely, which then also forgoes the need to supply your guests with a glass of fizz and to provide bottles of wine on each of the tables. With the increase in the popularity of twilight weddings, it’s becoming more common for couples to bypass wedding breakfasts and go straight from the ceremony to the evening reception.
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Depending on the duration of your wedding, your guests are served food and drinks at different intervals throughout the day. This can include arrival drinks and canapés, a three or four-course breakfast and a glorious buffet in the evening. But, how much does it cost to keep your guests wined and dined?
We understand that this is a huge expense, and one obvious way to save money on wedding food is by cutting the number of guests. However, we also understand that this might not always be possible. If this is the case for you, fear not – there are still plenty of ways you can save money.
In this post, we’re going to take a look at the many ways you can save money on wedding catering while still keeping your guests full and happy.
Food that is easy to cook in bulk and requires little prep time will be among the cheapest food you can serve at your wedding. This includes the food served at both your wedding breakfast and the evening buffet.
At the reception, simple food cooked well will keep the costs down. An example of an affordable three-course wedding breakfast meal could include:
Starter – Soup
Main course – Roast chicken, potatoes and seasonal vegetables
Dessert – New York cheesecake
In the evening, the same applies to the buffet. Simple, tasty food that your guests can eat with their hands will make sure everyone is more than satisfied. Examples of cheap and easy wedding buffet food include pizza, pasta, salad, chips, chicken, wraps, tacos and more. You could even have a theme for your evening buffet, such as American, Asian, Mexican or barbeque.
If your chosen venue has an all-inclusive package, this likely includes food. While it can be more affordable to hire other vendors, an all-inclusive option is usually your best bet. According to our 2024 Wedding Report, couples save over £1,000 when the venue cost includes catering versus external catering costs.
If you do want to hire external caterers, though, do plenty of research before you book your wedding venue. Make sure your chosen venue is flexible, as this will open up your choices and allow you to hire other caterers. So, if you want a fancy countryside venue but also want to serve woodfired pizzas in the evening, ask the venue whether they would allow this first.
It’s best to research wedding caterers and venues at the same time so you can see which option is the most suitable for your budget. During your research, make sure you’re looking at not just the cost, but also the services they provide, their location and recent reviews to make sure they provide exactly what you want.
Once you’ve decided on a location for your wedding and you’ve found your perfect venue, try to choose local caterers if you’re outsourcing them. If your wedding is on the outskirts of Birmingham but the caterer you’ve chosen is based in London, they’ll charge you an additional fee to travel all that way, which could be a flat rate or a cost per mile outside of their usual catchment area.
By choosing a local vendor it will keep costs as low as possible. It’s also possible that they’ve already provided catering for an event at your chosen venue, so may also have a professional relationship that will help things go smoother on the day. An additional bonus is that you’ll be supporting local businesses.
Bridebook has a fabulous selection of wedding caterers, so regardless of where you’re getting married, you’ll find the perfect food options for your wedding.
Who doesn’t love a buffet? Your guests are free to choose whatever food tickles their fancy and can load their plates up with as much or as little food as they like. Not only are buffets versatile, but they’re also major crowd-pleasers – not to mention they’re generally cheaper than a traditional wedding breakfast.
With full table service, you get to be treated like royalty on your special day (which is obviously amazing), but this service does come at a cost. Typically, you’ll need one member of wait staff per 10 guests at a table service wedding breakfast. That means, if you have 100 guests, you’ll need 10 wait staff – and this is before you even take into consideration the kitchen and bar staff.
Even though buffets offer a wider variety of food than a three- or four-course table-service meal, a far smaller team is needed to prepare and serve the food. Whereas a breakfast might cost £30 – £40 per head, a buffet will cost around half of this. While a buffet isn’t quite as luxurious as a table service meal, your guests likely won’t mind so long as they get something to eat.
The number of guests you invite to your wedding directly affects the total cost of catering, because the more mouths to feed, the more food you need.
With the cost of food per head averaging £62, costs can quickly add up. Suppose you’ve invited 100 guests – 100 x £62 = £6,200 for the food alone. If you’re in a position to, cutting just 10% of your guest list will save you around £620, and this doesn’t even include other savings you can make, such as decor, stationery, favours and the ability to choose a smaller, more affordable venue.
It might be tough, but very few couples can invite everyone. A little bravery could potentially save you thousands, without you having to forgo the food you want.
A huge number of couples want to tie the knot during peak wedding season, when the weather is more likely to behave itself, flowers are blooming and you have more options for beautiful outdoor photographs.
However, with so much competition during the most popular weeks and months, vendors have to raise their prices, and this includes caterers. So, you could save a lot of money by setting your date on a common-or-garden weekday between October and March, when caterers’ rates are generally lower.
So, instead of booking your wedding for a Saturday in August, why not consider a Tuesday in February? This will slash the cost of catering, as well as other wedding costs such as your venue and entertainment.
Your first instinct might be to get one of everything when you see the menu options, as that way, you can cater to everyone – from meat eaters to vegetarians – while knocking out any allergy-causing options too.
But, to keep costs down, don’t offer your guests a wide variety of options at the wedding breakfast. It’s usually far more cost-effective to offer a limited number of choices, as the catering team will be able to focus on making sure every plate is perfect. So, one meat and one vegetarian or vegan option is usually more than enough to meet the needs of the majority of your guests.
The type of food you go for will also influence the cost. Instead of choosing fancy or time-consuming dishes like lobster, sushi or beef Wellington, opt for more affordable options such as chicken, potatoes and vegetables. A skilled catering team can make even the most affordable ingredients look and taste fabulous.
It’s even better to go for in-season and locally-grown ingredients. This will be much cheaper while also allowing you to support local businesses. Have a chat with your catering team to see what they can do to get the most out of your budget. Fancy food doesn’t automatically have to mean expensive.
While it’s vital to make sure dietary requirements are fulfilled, the more bespoke dishes the team has to cater for, the pricier it will be. So, it’s important to provide food for special requirements, but you should try to avoid making changes purely because your cousin is a fussy eater and will only eat chicken nuggets.
Remember, whenever in doubt, speak to your wedding caterer. If you want to know what to ask, read our guide on questions to ask your wedding caterer.
A fully stocked bar with all kinds of drinks, or a mixologist putting on a fancy show, might be a must-have for some couples, but this will add to the cost. This is especially true if you choose to offer an open bar, which will potentially add thousands to your final bill. You’ll save more than £2,000 by asking your guests to pay for their own drinks (with the exception of a bottle of wine at the table and a glass of fizz for the toasts). Plus, weddings with an open bar are in the minority, so it’s not something your guests will expect.
When it comes to the fizz, Champagne is a luxurious option, but your guests will be just as happy with a cheaper alternative such as prosecco or Cava. This is often more affordable than supplying your own bubbles, as most venues will charge a corkage fee, which can be as high as £35 per bottle.
You read that right – ask your vendor for smaller plates during the evening buffet. This will limit the amount of food your guests can pile up. Instead of taking mountains of food, most guests will take considerably less, which will reduce the amount of waste too. And don’t worry – if someone wants to go for multiple rounds, they can! No one will go home hungry.
Renting a food truck to provide freshly-cooked plates is a great way to add a personal touch to your wedding, and will help keep your catering budget down.
Think about it – food trucks are used to cooking and serving delicious, crowd-pleasing dishes at busy, fast-paced events. The same can be done for your wedding – just tell them your budget and they’ll handle the rest. This is great way to keep costs manageable while offering your guests some unique and mouth-watering food. Plus, with food trucks being one of the hottest wedding trends of 2024, this kind of catering is all the rage right now.
Keep a look out for wedding fairs, where a selection of vendors come together to showcase their offerings and encourage you to have a taste. This is a great way to see what options are available and try food from a wide selection of local caterers. During events, a lot of caterers will offer exclusive discounts and promotions, which could save you a nice chunk of change. Not only will you leave the event with a full stomach, but your budget will also thank you for it.
A twilight wedding is a wedding which starts much later in the day, usually around the time the sun starts to set. This means, after the reception and photographs, you’ll likely want to bypass the wedding breakfast and dive straight into the evening buffet – a far more cost-effective option. Because you’re only feeding your guests once, you’ll drastically reduce the amount of money you spend on catering, as well as various other parts of your wedding.
Canapés and arrival drinks add a touch of class and elegance to your wedding, but they can be costly. To save a little money, consider only offering a single canapé option or even cutting it completely, together with the arrival drinks.
The catering may be the most costly part of your wedding reception, so let’s get this right. We’ve put together everything you might want to ask, so you can sit back and enjoy that spring roll, and that piece of beef. Oh and that chocolate pudding and that treacle tart. So print out these questions and enjoy!
By Especially Amy
1) Is there a specific cuisine that you specialise in?
As obvious as this might sound, if you and your beloved are lovers of French food, there is little point in meeting someone whose speciality is Mexican cuisine!
2) Do you provide the silverware/ linens/chairs?
If your caterer does provide these items, make sure you see photos of the available options to check that they work well with your wedding theme and colours.
3) How many other weddings will you be catering for on my chosen date?
4) What does your price include? Does it depend on the menu or do you have a flat rate? Does it include VAT, gratuity, rentals, silverware, tea and coffee for the guests?
We recommend you get this part in writing so you can rest assured it’s taken care of.
5) Will you be present on the day or will it be someone else? Will you take on the role of coordinator, deciding when to serve the food and cut the cake?
Your wedding caterer is a huge part of your wedding day and they need to be organised and reliable. So if the person that you are meeting isn’t the one who will be present on the day itself, make sure you get an introduction ahead of time.
6) How many waiters will you provide? What will they wear/can I provide outfits? Will they be responsible for laying the tables, placing favours and place settings?
Ideally, you would need one waiter for eleven people for a sit-down meal and you will want them to look professional and if possible, their uniforms should compliment your wedding colours.
7) Do you provide a set menu or can I customise my own? What if I have a special family dish I want to include? Can you cater kosher/ halal/ any other dietary requirements?
If there is a particular starter and pudding that you just have to have, then it is important to ensure you hire a caterer who allows you to do this!
This is an essential question if your caterer will require specialist equipment to store or cook the food and if you will be in charge of sourcing this, as that can add unexpected amounts to your budget.
9) Can you provide children’s and vendors’ meals? How much will they cost? Are they included in the price above?
Normally, children’s meals will be cheaper than the adult ones, as would the vendor ones, as they don’t need to be as lavish as the others.
10) How will you handle last-minute requests?
In case someone who didn’t RSVP decides to attend at the last minute, it happens more often than you’d think!
11) Do you make wedding cakes? Will you charge a cake-cutting fee?
A cake-cutting fee is charged by either the caterer or venue for serving a cake made by someone not affiliated with them. If this is the case, you will want to know about this ahead of time, to avoid any last-minute surprises.
By Especially Amy
12) How long will you need for setting up and cleaning up?
Make sure to get clarification on the cleaning up process, as your venue will hold you responsible for clearing away all unwanted food, etc.
13) Do you have a food license?
This might seem obvious, but it’s always best to be sure.
14) Is there an extra charge for menu tastings? When can I book my tastings?
Before committing to a 3 hour long menu tasting, make sure you know whether or not you will be paying for it!
15) Is there an overtime fee, in case the event runs late?
If your wedding overruns, normally the waiters will be paid double charge for any extra hour that they stay.
16) Can I get references from couples you catered for?
If a couple loved their wedding food, they will be sure to want to tell you about it, so definitely get a few references before making a final decision!
17) When should I give you the final guest numbers?
The majority of caterers will need to know the total number of guests by a certain date so that they can order the right amount of food. If this changes at all after this date, you may be charged!
More often than not a caterer will also provide your wedding booze. Here are some questions so you can get tasting. Oh hello more bubbles!
18) Do you provide alcohol? Can you accommodate specialist cocktails?
Espresso Martinis for desert? Yes please! Just make sure you ask if your caterer can do this.
19) What brands of alcohol will you serve?
If you have any must-haves, like your Dad’s favourite whisky you want to make sure it is included, or that you can swap a bottle on their menu for the one of your choice!
20) Can we use our own alcohol and your bartenders? Is there a corkage fee for this? What is the service charge?
Sometimes caterers allow you to use your own alcohol, whilst still using their staff. This may be a good option if you have a unique taste in alcohol which you would like to serve!
21) Is the champagne toast included in the overall price?
Many caterers and/or venues will be happy to accommodate a free glass of champagne for the toasts, so make sure to ask!
22) Will we be charged for bottles ordered, or just those that are opened?
The most economical choice by far is to be charged for the bottles opened, as couples tend to buy more alcohol than gets drunk anyway!
You’re marrying your best friend – and as far as we’re concerned, that merits the celebration of the century. For many couples (and their guests!), that means one thing: alcohol. And lots of it.
But the world of wedding alcohol can feel overwhelming. Should you have an open bar or a cash bar? What drinks will you serve? And how much alcohol do you even need?
Hang on a minute! Don’t decide it’s easier to just ask your guests to BYOB just yet (although we won’t judge you if you do). Here’s everything you need to know about wedding alcohol.
Should You Have An Open Bar Or A Cash Bar At Your Wedding?
Of all your options, an open bar is the most expensive – so it comes down to how much you have to spend. But an open bar doesn’t necessarily mean putting on the works, so consider different types of limited open bars before you ask your guests to pay. For day- and lunchtime weddings, for example, a wine and beer bar tends to be more than enough.
On the other hand, if you are on a tighter budget, a cash bar could be a great option. Your guests will be able to drink exactly what they want – and you won’t need to worry about footing the bill! One thing we will say is that if you can, it’s always a nice touch to still make sure you’ve got in some champagne for the speeches.
What Drinks Should You Serve At Your Wedding
If you can, aim to provide the following alcoholic drinks:
White wine
Red wine
Sparkling wine
Light beer
Dark beer
Spirits
On top of this, you should also provide at least one soft drink option, as well as plenty of water.
A limited drinks selection is an easy way to cut costs – and speed up service.We’d recommend spirits be the first to go. Spirits (especially shots) can push prices – as well as your guests! – over the limit, so ditch them in favour of a premixed cocktail. A signature cocktail is always a great touch to any wedding drinks menu, whether that’s a bespoke drink created just for you or a classic cocktail that has a special meaning for you and your party. You could even rename the drink after yourselves!
For a more limited drinks selection, you might want to offer the following:
One red wine
One white wine
One light beer
One dark beer
One signature cocktail
Again, you should always provide at least one soft drink option and water on top of this.
How Much Alcohol Should You Buy For Your Wedding?
You should generally allow for two drinks per hour per guest during your drinks reception, and one drink per hour per guest from then on. You might think that these quantities sound smaller than expected – but remember that for every colleague that loves a martini, there’s a great aunt who’ll sip a small glass of champagne. On top of that, you’ll have guests who won’t drink at all. We tend to budget for soft drinks and mixers for 25% of guests.
As for the remaining 75%, you probably know best! As a general rule, wine tends to be the most popular option at weddings, followed by beer, and finally spirits. But always consider your audience! At an Irish wedding, Guinness might be the go to – while if you or your partner are from the West Country, cider could be the drink of the day. The other thing we would recommend is keeping your wedding date in mind. In the summer, it’s unlikely that many people will go for red wine, instead opting for white wine, champagne or light beers. In the winter, on the other hand, we’d expect to see more people drinking red wine or darker beers.
Once you’ve got an idea of what your guests will be drinking, break your alcohol down into measures:
A bottle of liquor contains 30 single shots or 15 double shots
A bottle of wine contains five glasses
A key of beer contains 124 pints or 165 can-sized servings
Here’s an easy formula to get you started:
(number of guests x length of drinks reception x 2 x 0.75) + (number of guests x length of afterparty x 0.75)
You should always order 10-15% on top of that – so that no matter what, you don’t run out of alcohol! If you can, buy your booze on a “sale or return if unopened” basis. But if you can’t, don’t worry – alcohol doesn’t go off, so you can always keep the party going with a post-honeymoon celebration.
When else do you get to scoff your favourite food ALL day? On your wedding day of course! Not only do you get to eat it, but you get to choose it, taste it AND share it with all your friends and family. On top of that it’s your first meal as a married person – hurray! It’s also an amazing moment to pause and relax after all the excitement of getting married and before the party kicks off. So let’s work out how to make it rock!
Prepare to fork out some cash on your catering – it’s one of the more expensive (and yummiest) parts of the big day, with prices ranging from as little as £25 per head, to the averages sitting around £50 per head and the higher end being in the hundreds (and more!). The pricing predominantly depends on your chef (Michelin star chefs will charge accordingly) and how many options your guests can choose from, but spending money on this part is worth every penny.
By Anna Clarke Photography
How to serve
First consider how you would like to serve your food. Let’s break it down into three options: canapés only, a buffet meal or a sit-down, waiter-served meal. We find that canapés or a buffet usually work for a more relaxed wedding, whereas a three-course meal will provide a greater sense of occasion. Your mode of service can depend on your budget, as a buffet meal will normally be cheaper than a sit-down and waiter-serviced dinner. Although if you go with a buffet, we will need to run through the logistics on making it run smoothly – you don’t want your guests crowding over one station do you? Or go for a happy medium – get each table to carve and tuck into the food themselves; this is a great way to ensure all your guests interact and have fun!
Now it’s time to choose the mouth-watering goodness! We find that simple, seasonal and local foods are the best answer, as they tend to be freshest, tastiest and easiest to prepare. Your own preferences are a great place to start when deciding on a menu: choose the foods that both of you like and (obviously) avoid the foods that you are allergic to. Ideally, you should be able to cater to a variety of tastes, always considering dietary and religious requirements where necessary.
Make sure you broach the subject of booze with your caterer or venue as they might require you to buy through them. Ask them whether they’ll charge you a corkage fee if you’re planning on buying your own alcohol, and find out whether you need to buy from them before you make your decision.
Never forget the canapés (we are never not thinking about canapés)! When you’re being papped by the wedding photographer your guests will be catching up with each other and having drinks, so make sure you leave them with some snacks too! We advise around 5 canapés per person, per each hour of the reception drinks. You should provide a variety of meat and vegetarian choices, which should always be served on separate trays.
By Anna Clarke Photography
Ask around
Get as many recommendations from friends and family as possible. Wedding guests never forget good or bad food and will not be shy in telling you what they did and didn’t like. As soon as you have decided on your preferences and collected a number of reviews, start booking in some yummy tastings – our favourite bit!
Whether you decided to ask an amateur filmmaker friend, your younger brother, or even one of the waiters to film some of the essential moments form your wedding, here are our best tips selected exclusively for your helpers to ensure they create the perfect film:
1) First, conduct the necessary research. Sit down with the couple and ask them what they are expecting from their wedding film, which moments they want to be filmed. Visualise these requirements as clearly as you can and focus on capturing them on the day.
2) It is a good idea to intersperse the traditional film-worthy moments with some messages from the attending guests. This creates an effortlessly flowing film and some surprising and touching messages that the newlyweds may not have had the chance to hear on the day itself.
3) If you can find a partner in crime, amazing! The two of you working seamlessly together will provide even coverage, especially if one of you shadows the married couple and the other films the guests.
4) Take advantage of “cutaways”. These are beautiful shots of flowers, decorations and other small but important details. Make sure to have a steady hand and zoom out slowly. With a soundtrack, these will look gorgeous and guarantee that one moment flows into another with ease. Bonus point: the newlyweds will really appreciate the little details eternalised on film!
5) For the clearest audio possible, especially of the vows, try asking the officiant if they will let you pin a microphone to their lapel, if not, pin the mic to the groom’s lapel, but never to the bride’s dress. Other cool alternatives include hiding the mic in the bridal bouquet!
6) Film the guests during the drinks reception and as they take their seats, taking in all the decorations and table settings. The couple will appreciate being able to see the events as they unfold! Please don’t film the wedding guests as they eat! Switch off, enjoy the food and tune in again in time for the speeches.
7) As you film, make sure you aren’t in the way of any observing guests, after all, they came to see the newlyweds!
8) Always leave a few seconds after each shot before you stop, so that the editing process is made easier for whoever will be editing the finished product.
9) Teach yourself the VIP face sheet: AKA the list of all the important family members and friends, so that they definitely appear in the wedding film! We also strongly recommend you introduce yourself to the wedding photographer, as they are guaranteed to be photographing the same people and moments and you want to make sure that the two of you work in sync.
